Become A Vendor
National Black Doll Museum / V.I.B.E Event Vendors
Rules and Regulations
National Black Doll Museum is currently accepting applications for vendors for the Opening reception of
V.I.B.E The Barbie Exhibit held at the National Black Doll Museum in Mansfield
and
Barbie Mother’s Day Tea Talk & Tribute
held at Lombard’s Banquet Facility in Randolph, MA on the following dates and time:
V.I.B.E Saturday, May 9th 12- 5 PM
Tea Talk & Tribute Sunday May 10th 10-5 PM
On May 9th at the public opening of “ V.I.B.E” vendors will have the opportunity to reach hundreds at the National Black Doll Museum 288 N. Main Street Mansfield, MA
On Sunday May 10th vendors at the Tea Talk & Tribute at Lombardo’s in Randolph MA will have access to 400 registered attendees .
Currently the National Black Doll Museum is the only Barbie event honoring the legend Kitty Black Perkins & celebrating Black Barbie’s 40th Anniversary making it an event everyone will be flocking to.
If you haven’t experienced the buying power of doll collectors or Barbie enthusiasts , we encourage you to do so this year.
Our booths are being distributed on a first come first serve basis.
To ensure the opportunity for booth space at this Celebration please submit your application as soon as possible to avoid delays. No additional documents are needed at this time.
Booth space will not be guaranteed until your signed contract has been received.
Please feel free to contact the Vendor Coordinator at if you have any questions. Email: info@nbdmhc.org
We hope you decide to be a part of this historical event .
Sincerely,
National Black Doll Museum Vendor Committee
Vendor Selection Process
Applications must be completely and accurately filled out to be considered.
• Completeness and thoroughness of the application
• What is to ultimately determined to be in the best interest of the event.
If your application is approved, you will need to send:
• Signed Contract
• IRS 501 (c) (3), if non‐profit
• Tax Identification Number
• Payment is due in full by March 30, 2020
Full payment must be received. If the contract and payment are not received by the deadline, the vendor will not
be considered. If you foresee any delay, please contact Vendor Committee immediately.
Refunds/Cancellations If this application is received on or before March 30, 2020, a non-refundable 50% deposit is required upon submission of this vendor contract and payment in full is due by April 1, 2020. No booth locations
will be guaranteed until payment in full is received. If this contract is received on or after April 1, 2020, payment in full is due upon submission of this vendor contract. Failure to pay vendor invoice within 30 days will result in forfeiture of booth selection. Vendors may cancel this contract by contacting NBDM to complete a cancellation
form. Cancellation forms received on or before March 31, 2020 will receive a refund less the 50% non-refundable deposit for booth space. If your 50% deposit has not been paid, you are responsible for the cancellation fee (50% deposit). Cancellations received on or after April 1, 2020 will not receive a refund and the full amount of the
invoice is due. If your exhibit invoice has not been paid in full, you are responsible for the full, contracted vendor fee.
Vendor layout is not subject to change once assigned. Vendors may request a specific location in
the application but not during set up. Every consideration will be given to booth location requests, but desired
placement is not guaranteed. Table assignments made by the Committee Chair are final.
Send applications to:
National Black Doll Museum
Vendor Coordinator
P.O. Box 1332
Mansfield, MA 02048
Email: info@nbdmhc.org
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The Fine Print
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● Please review all rules and procedures.
Event Dates & Hours
Saturday May 9, 2020 10 AM-5 PM
Set-up Friday 12-5 PM Saturday 7 AM Breakdown 5 PM
Sunday May 10,2020 11 AM-4 PM
Event Set‐up and Break Down Hours 8 AM– 4 PM
●Tables/equipment must be arranged as not to obstruct view of other booths or create hazards. Vendor Committee staff have final approval.
● Vendors must stay within contracted booth space. Tacking, posting or placing advertisements is not permitted on walls . Vendors shall keep their equipment, displays,
product, and information within the confines of their contracted space.
Vendors are expected to keep their designated spaces clean and neat at all times.
● Vendors will be provided with one 6’ skirted table and 2 chairs printed table signage
Vendors will receive all access ticket for event
● Vendors are required to remove all product, equipment, containers, trash, etc. from around and within contracted space. Please do not leave anything from your booth after the event.
● Only approved items listed on the contract may be displayed and/or sold.
● Parking available is free
● Site Information
Tables are assigned on a first come first serve basis of payment
Vendors will receive a confirmation letter and other information needed prior to the event date. This confirmation will confirm your space availability, your registration, and act as your receipt.
Vendor Badges
All Vendors will receive vendor badge. Will be distributed the day of the event.
Ad Book
Vendors will receive business card ad in program book distributed to all attendees.
I AM READY TO APPLY
VENUE
LOMBARDO'S
6 Billings Street
Randolph,MA 02368
Sponsors
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VENDORS
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National Black Doll Museum
About The Museum: The National Black Doll Museum presented by the Doll E Daze Project Inc. has 5000 dolls of color in their collection Located 35 miles south of Boston in Mansfield, Ma it is the first Black doll museum in New England the second in the country and the only doll museum in the world whose collection chronicles the history of African Americans through the eyes of a doll collector.
FAQ
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